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South Orange News

Created: February 17, 2014
Updated: February 21, 2014

Village Hall Renovation Timeline

The following is the initial version of a condensed and user-friendly table of the timeline and schedule for renovating Historic Village Hall, making more information easily available in one place to members of the public interseted in the overall project. We will continue to add more information and files as we organize more information, so please continue to check back for updates. Please feel free to reach out to Village Administration if you have feedback about this page.

 

1.

 

BOT Adopts Bond Ordinance 2007-12

(Appropriating $500,000 for Village Hall Renovations/Restoration)


These were funds appropriated to begin to fund the initial steps of the design process.

November 19, 2007

2.

BOT Awards Contract to HMR Architects

($331,000 for Village Hall Renovation Design Services)


The BOT contracted with HMR Architects for a programatic analysis of Village Hall and design services, this includes floorplans, all of the internal/external architectural components, taking into programming of the space, costs and historic preservation.

May 12, 2008

3.

HMR Produces Comprehensive Programatic Analysis


HMR Architects presents its Programmatic Analysis for the Interior Renovation and Rehabilitation of the South Orange Village Hall. This report analyzes the feasibility of improved accommodation of specific user groups by quantifying their needs and developing realistic design schemes which could be accomplished through a substantial renovation of the existing building. This report also addresses the physical limitations of the existing envelope and structure.    A  copy of the HMR report can be viewed here.

March 9, 2009

4.

BBP Completes Village Hall Reuse Analysis


In 2010, as a result of both the anticipated maintenance and cost for the restoration of both the exterior and interior  of Village Hall, the South Orange Board of Trustees commissioned a study on alternative reuse scenarios.  The questions were as follows:  


  • What general reuse scenarios show sufficient support from market and real estate community to warrant further consideration?

  • What types of implementation approaches are compatible with those uses.


The Consultant, BBP, LLC produced a  Reuse  Analysis  Report, a copy of which can be viewed here.

December 2010

5.

Village is Awarded NPS Save America’s Treasures Grant

($150,000 for Village Hall Renovation)


This competitive grant is awarded by the  National Park  Service for renovation/preservations projects on  buildings listed on the National Register of Historic Places.

March 11, 2011

6.

Village Issues Request for Interest for Village Hall Reuse


In 2011, the Board of Trustees issued a Request for Expressions of Interest (RFEI) to solicit private sector interest in the historic redevelopment of the Village Hall building in a public/private partnership.  The following items were presented to potential bidders:


  • Reduction in sale price

  • Assistance in facilitating approvals

  • Facilitation of licenses and approvals including liquor license, historic tax credits, tax abatement,tax increment financing / PILOT, etc.

  • Providing necessary infrastructure

  • Credit enhancement

  • Financial assistance through secondary financing

  • Performance grants

  • Operating lease commitments

  • Other necessary and appropriate assistance


A copy of the RFEI  can be viewed here.

July 20, 2011

7.

Village Adopts Bond Ordinances 2011-14 and 2011-16

(Total Appropriation of $5,000,000 for Village Hall Renovation)


These funds were appropriated, together with the grants described above and below, to provide the initial estimated  funding for the Village Hall renovation.

July 25, 2011

8.

Village is Awarded New Jersey Historic Trust Grant

($669,000 for Village Hall Renovation)


This competitive grant is awarded by the New Jersey  Historic Trust for preservation projects.  

August 15, 2011

9.

BOT Rejects Lone Reuse Proposal Received


Following the issuance of the RFEI, the Village received one proposal which was rejected unanimously by the Board of Trustees at its November 28, 2011 Regular Meeting.  A copy of the BOT Resolution #2011-037 can be viewed here.

November 28, 2011

10.

BOT Awards Contract to Jay Shapiro & Associates

($207,816 Construction Management Services on Village Hall Renovation)


The Village retains Jay Shapiro & Associates, Mitchell Fritz as the point person, to serve as the Village’s Construction Manager for the duration of the project. The CM ensures coordination of all facets of the project, helps set and keep project deadlines, ensures that processes stay within budget constraints and generally acts as the Village’s advocate for successful and timely completion of the project with all parties involved.

March 12, 2012

11.

BOT Approves Change Order to HMR Contract

($53,870  for Geothermal Design Services)


Village determines that inclusion of a Geothermal HVAC system will provide environmental benefits and long term recurring utility cost savings and amends HMR Contract to include Geothermal System design services of Mechanical Engineer.

July 9, 2012

12.

BOT Awards Contract to Hatch, Mott McDonald

($17,500 Updated Asbestos Assessment of Village Hall)


In order to determine the extent of asbestos in Village Hall, the BOT authorized an updated assessment.

 

September 12, 2012

13.

BOT Awards Contract to Hatch, Mott McDonald

($63,140 Asbestos Abatement Plans, Specifications and Bidding Documents)

 

In light of the extent of asbestos found in the assessment,  the BOT retains an engineering firm with expertise in asbestos abatement for that aspect of the project. to prepare the plans , specifications and bidding documents.

February 25, 2013

14.

BOT Awards Contract to Tricon Enterprises

($194,900 Asbestos Abatement of Village Hall)

 

Following a public bidding process, the BOT awards a contract to Tricon Entrprises to perform the asbestos abatement.  Since the award, Tricon has obtained permits from NJDEP, coordinated the disconnection of electric and water and the draining of the pipes in Village Hall in advance of the  abatement work.  Tricon is awaiting PSE&G’s installation of temporary external electric service to permit work to commence.

September 23, 2013

15.

Village Awarded Sustainable NJ Grant for Geothermal

($20,000 Grant Towards Cost of Geothermal HVAC system)


This competitive grant  was awarded by  Sustainable New Jersey  to offset a portion of the Village’s costs to upgrade to the Geothermal HVAC system.

October 2, 2013

16.

Village Offices Relocated to 76 South Orange Avenue

(BOT Approves Lease for 24 Months @ $13,317.33 per month including utilities and cleaning)


Beginning with the asbestos abatement phase  and continuing throughout the renovation, it was not possible to continue occupancy in Village Hall.  After evaluating a number of options, Village Offices were relocated to rented office space at 76 South Orange Avenue.  The move was a major  undertaking, including relocating all staff and IT infrastructure, as well as a massive volume of records and files.  but the largest component is actually records management.  Files and records that are used on a regular basis moved with staff to 76 South Orange Ave, while less regularly accessed documents moved to the old “Circklewood” building, owned by Seton Hall, who graciously donated the storage space.   The planning , preparation , packing and actual move took several months and was completed on October 7, 2013 when Village Offices opened for business at 76 South Orange Avenue, 3rd Floor.

October 7, 2013

 

Upcoming Milestones

 

 

17.

Receipt of Contractor Pre-Qualification Submittals

March 5, 2014

 

18.

BOT Approves List of Pre-Qualified Contractors

March 24, 2014

 

19.

Abestos Abatement Work Completed

 

April 25, 2014

20.

Post-Abatement Finalization of Plans and Specifications

 

June 17, 2014

21.

Village Advertises for Bids for Rehabilitation Work

June 24, 2014

 

22.

Receipt of Bids and Award of Rehabilitation Contract

August 25, 2014

 

23.

Substantial Completion of Rehabilitation of Village Hall

October 8, 2015

 

24.

Final Completion/Project Closeout

December 7, 2015

 

View File: Village Hall